Checklist
How to plan a company headshot day.
Most headshot days that go wrong fail on scheduling and communication, not photography. Here is the checklist we use with clients.
Three to four weeks out
- Pick a date that avoids all-hands, travel weeks and quarter-end
- Book a room or quiet corner with one power outlet
- Decide the look: background, crop, how formal
- Collect a few examples of photos you like
Two weeks out
- Send the booking link with a short note on why it matters
- Reserve the first slots for executives
- Share a what-to-wear guide
- List remote staff and new hires for a follow-up session
The day before
- Send a reminder with the room and their time
- Confirm building access or visitor badges for the crew
- Make sure the room is clear and the outlet works
After
- Share the gallery with whoever updates the website and directory
- Book follow-ups for anyone who missed the day
- Set a cadence for new hires so the page stays current
Get a proposal
Want us to run the whole day?
We handle the schedule, the booking link and the follow-ups.